How to Use the User Data Menu

The Virtual Workspace in Cloudica™ is your all-in-one command center for monitoring and managing your team in real time. And at the heart of it is the User Data Box—each one is not just a snapshot of activity, but a quick-access menu to the user’s most relevant data and tools.

What is the User Data Menu?

The User Data Menu is a shortcut menu you can access by right-clicking anywhere inside a user’s data box. It gives you quick access to important actions and modules without leaving the Virtual Workspace.

What's in the User Data Menu?

Here’s a breakdown of what you’ll find and how to use each option:

User’s Name

Displays the full name of the employee at the top of the menu so you know exactly whose data you're viewing.

View Daily Report

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Opens the user’s Daily Report for a quick review of submitted task reports, screenshots, and activity highlights.

Note: This option only appears when the user has submitted a Task Report.

View Last Activity

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Takes you straight to the Last Activity panel to view:

Total Work Time
Time In/Out
Application Screenshots
Snapshots
Keystrokes
Status Messages

Tag Last Application

Label the last app used by the employee as:

Productive
Excellent
Irrelevant
Violation

Great for giving instant feedback on app usage or identifying productivity trends.

Learn more about tagging Daily Applications.

Comment on Last Application

Leave a comment related to the employee’s most recently used app.
Comments are helpful for coaching, clarifying, or acknowledging specific activity.

Annotate This Image

Opens the Annotation Tool so you can draw or write directly on the most recent screenshot.
Useful for giving direct visual feedback on work.

Go to User’s Settings

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Opens that employee’s user settings page, where you can:

Manage access
Adjust monitoring rules
Edit user info

View Computer Activity

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Opens the Computer Activity dashboard, which includes:

Application and website usage (via treemaps and bar graphs)
Screenshots
Hourly keystroke data

Browse Productivity

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Directs you to the Productivity module, where you can review the aggregated data of all the users for the day.

Visit Live Feed

Opens the Live Feed module for a real-time timeline of the user’s recorded activities.
A quick way to view app usage, screenshots, and more.

Why Use the User Data Menu?

It helps you:

Navigate Cloudica™ modules faster
Give timely feedback
Access detailed data instantly
Stay organized while managing large teams